Technology

Policies and Procedures

Access:

The Post Production Lab is now tracking the use of its equipment and resources via a web-based system. All users of the Post Production facilities must have a current Temple and Post Production I.D. card. Temple employees may request both forms of I.D. at any time. Upon entering the facilities, present both forms of I.D. to the student worker at the front desk. The Temple I.D. will be entered into the system using the magnetic strip or manually if the strip is unreadable. On the first visit, the user will be entered into the system. Once entered the user may access the equipment requested if it is available. If it is not available, the student can be entered on a waiting list. When the student is finished, the front desk is again notified and the equipment is made available for the next student.

If a student forgets their I.D. card they can get a note representing that they are enrolled in a specific production class and have paid the lab fee for that class. Notes will only be accepted from:

  1. The course instructor
  2. The Director of Operations
  3. The student’s department chair

Issuers should include on the note the student’s name, home phone number, and the current date.

Instructors may reserve stations and equipment for class demonstrations. Individual students may not reserve stations or equipment. The instructor must schedule stations no later than the Friday afternoon before the week of the demonstration. Ideally, instructors should reserve all areas needed with dates before a semester begins. This will allow working students advance notice of when labs are free for them to complete their course work. Reservations will be held for 15 minutes. If your class is going to be late, please notify Post Production otherwise the stations will be given to walk-in students. When finished with your reservation all chairs should be returned to their proper location and your students should remove any trash. Labs may not be reserved for the last 4 weeks of school to allow students walk-in time to complete their semester work.

Large tours are discouraged, as this is disruptive to students working in the area. Small groups (1-4) are allowed but should respect the editors by being as quiet as possible. Tours of more than four persons must be scheduled with the Post Production Manager in advance.

Usage Policies:

  • No food or beverages are allowed in any Post Production area. If you have food or beverages, you will be asked to leave. The only exception is student workers who have their own eating areas.
  • Please respect those who are editing and working. No loud noise, boisterous or rude activity will be tolerated.
  • If necessary, you must supply your own audio headphones with a mini to quarter inch adapter.
  • There will be no loitering inside the Post Production area. If equipment is not available, sign the waiting list, retire to the waiting area and remain quiet until you are called.
  • Equipment usage is strictly on a first come, first served basis. A waiting list will be posted for heavily used equipment. It is the student’s responsibility to be present when his or her name is called.
  • When there is a waiting list, time limits will be strictly enforced. These time limits are:
    • Video Editing – 3 hours
    • Nonlinear Editing – 4 hours
    • Audio Mixing – 2 hours
    • Film Editing – 4 hours
    • Flatbed Film Editing – 2 hours
    • Dub Rack – 2 hours
  • Equipment may not be removed from the area. Sound effect and music CD’s may be taken to other locations, but only 3 at a time may be borrowed.
  • Except for VCR’s with front connectors, equipment may not be re-configured. Do not attempt to attach other accessories or cables. If you need a different configuration for your station, schedule an engineer to hook it up. If you are found to be reconfiguring equipment or re-wiring the patch panel without approval, you will fined $25.00 on the first offense. Any subsequent offenses will result in a loss of your post production privileges for the remainder of the current semester and for the duration of the next semester.
  • Post Production employees will not install personal equipment. The University is not responsible for damage to any personal equipment (i.e. hard drives) that may result from connecting this equipment to Temple hardware.
  • Students are responsible for cleaning their work area before leaving.
    Instructors should not store media for distribution that is in violation of international copyright law (i.e. dubbed tapes, CD’s. DVD’s, copied books, or software).
  • Absolutely no duplicating of copyrighted material is allowed on any equipment except as provided by the U.S. Copyright Law’s Fair Use Standard. Students, faculty, and staff must not make improper use of copyrighted material. You are personally responsible for any violations of copyright law.
  • Temple University has a vigorously enforced policy against software piracy. Do not copy software. You are personally responsible for any violations of Temple’s software policies.
  • The Post Production Manager and the Director of Operations are the only people who may authorize the use of equipment for non-course related work. Hourly fees will be charged and can only be paid in checks made out to Temple University. As always, currently enrolled production students have priority on equipment. Other authorized users must immediately leave the station if a student needs it to complete an assignment.
  • Incompletes are discouraged. Students working on incompletes may only use the post-production area for the first two weeks of the following semester for their assignments. Extreme circumstances must be described in writing and signed by the program chair (not the instructor). All students applying for access to the area for incomplete work must submit a written schedule to the Post Production Manager stating the times they will be using equipment and when they will finish.
    Always report any malfunctioning equipment to the staff so that the problem does not worsen. The majority of the time, the damage is a result of normal wear and tear and will not be the user’s responsibility.
  • Any student who violates one or more usage policies will be given a written warning on the first infraction. On the second violation, the student will be referred to the Director of Operations, who will suspend Post Production privileges for the remainder of the current semester and for the duration of the next semester.
  • Appeals may be directed to the Assistant Dean of Technology and Planning, who will investigate and make the final decision on the issue.